GLLAM 2019

RULES AND CONDITIONS OF MEET

1. PROMOTER The promoter is Rob Eveleigh on behalf of Out to Swim Swimming Club (OTS).

2. ENTRY. This long-course meet is open to all swimmers associated with a FINA body registered club.  British swimmers must be registered as competitors with their governing body for the club they wish to represent.  All non-British swimmers confirm by submitting their entry that they are a member of a FINA affiliated organisation, and must bring their proof of affiliation with them to the event. ASA registered Masters should check their registration status on the ASA website.
A competitor may only compete for one club in the competition and must be a registered member of that club on the closing date for the individual entries.  

3. EVENTS AND SEEDING. In the mixed individual events men and women will swim together in the same heats.  Events will be seeded in order of entry time, irrespective of age, from slowest to fastest.  The fastest heat in each event will be spearheaded.  Where an entry time is not submitted swimmers will be seeded in the slowest heats.  Swimmers may compete only once in each relay team event. 

4. ENTRY RULES. When entering races please note that you may only enter the number of events that you have purchased (between 1 and 4) events and 2 relays.  Entering more events will result in your entry being invalid.

5. AGE GROUPS. The Senior age group is for those aged from 18 to 24 years, and Masters are from 25 years old in 5 year age bands.  Relays will be run for 120+, 160+, 200+ and so forth determined by demand. Senior age group swimmers cannot swim up into 120+ relays.  If there is sufficient interest in a senior age group relay event then OTS will consider organising a 72+ relay competition. Ages for Masters are as at 31st December 2017 for individual and team events.  Seniors must be 18 years of age or older on the date of the competition. 

6. RESULTS. Results will be decided on heat times, there will be no finals.

7. AWARDS. Prizes will be awarded to individuals placed 1st, 2nd, & 3rd in each age group.

8. ENTRIES. Entries will be on-line only via the link given. Entries will be confirmed by Entry Lists posted on the competition website.  Any communication arising from an entry will normally be by email only, but a contact telephone number should also be given in case it is necessary to discuss an entry.

 

8.1 RE-ENTRIES. Swimmers for the 400m Freestyle must re-confirm their intention to swim prior to the warm-up of Session 2. Relays must be re-confirmed, with the completed Team Declaration prior to the start of the warm-up of the session commencing. Any failures to re-confirm will be removed from the heat schedule.

9. ENTRY FEES AND PAYMENT. A registration fee of £2.50 payable for each competitor plus a per event fee.  The per event fee will be £12.50 until Midnight GMT on 30th June 2019 and £15.00 per event thereafter, up to a maximum of 4 events per registrant. Cancellations received by Midnight on 31st August will be eligible for a 50% refund. Entry fees will not be refunded for withdrawals after the closing dates. All payments will be collected on-line via a credit or debit card. 

10. CLOSING DATE FOR INDIVIDUAL ENTRIES.  Entries close on midnight Saturday 31st August or sooner if events are fully subscribed.

11. CLOSING DATE FOR RELAY ENTRIES. Relay entries will close at midnight on Friday 20th September.  Once entered online, teams must re-enter on the day by using the relay entry form submitted to the onsite Resolutions Desk by 9am for relays in the morning session, and by 1pm for relays in the afternoon session.

12. LIMIT OF LIABILITY. In the event of the meet being cancelled for whatever reason event entry fees will be refunded.  The promoter accepts no responsibility for any consequential costs. 

13. HEALTH. Swimmers are responsible for ensuring that they are in good health and able to confidently swim the distances entered.  Pool depth will be 3 metres deep. 

 

14. EQUALITY AND INCLUSION POLICY. GLLAM actively welcomes competitors with all sexual and gender identities. The competition is open and transparent to trans, non-binary, lesbian and gay athletes and their allies. Entrants may select their competition gender as male, female or trans/non-binary, however athletes should only select the male or female cetgory once their relevant FINA association has recognized this, in order to preserve fair competition. Medals will be awarded for each of the three categories. The results uploaded to the ASA or relevant FINA association will assume the gender based on your registration number and not that of the GLLAM


15. COMPETITORS WITH A PERMANENT DISABILITY. A competitor who has a permanent disability shall not be disqualified where the disability prevents them from complying with the rules of a particular stroke, provided that the disability has been notified to the referee by the competitor or their representative before the race takes place, supported by a Certificate of Swimming Disability or similar document issued by their federation or a copy of their entry on the British Swimming database identifying their disability.


16. DISPUTES. The Promoter shall decide any matters not provided for in these conditions.
 

17. CHANGES TO TERMS AND CONDITIONS. Out To Swim reserve the right to alter competition terms and conditions.  All changes will be communicated to all participants already registered and a refund offered if the change if required.


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